Deputy 2 Auditor

Job Description

Essential Job Duties and Responsibilities:

• • Elections Oversight
  • Must be capable of regular and predictable attendance at a specified location in order to perform assigned tasks
  • Supervises the Election Coordinator in accordance with the applicable laws, collective bargaining agreements and county policies.
    • Oversees hiring and training of precinct election officials for all voting precincts.
  • Works with the Elections Coordinator to prepare and implement a plan to conduct each election, including procedures for absentee voting in-office, off-site and by mail; developing proper timeline and schedules, meeting critical deadlines, evaluating statistical date to determine necessary support staff, election workers, voting facilities, voting equipment, ballots and supplies.
  • Assist the County Auditor with the preparation and monitoring of the annual Elections Office budget.
  • Reviews election laws and monitors proposed and approved legislative changes, implementing them as needed.
  • Acts as a liaison for Elections functions:
    • Answers questions relating to all aspects of elections, including but not limited to voter registration, absentee ballots, candidate nominations, campaign ethics and finance, US Census information, maps and election signs.
    • Prepares and researches election history and answers questions related to candidates and election results.
    • Conducts voting demonstrations and voter registration drives as mandated.
  • Responsible for all elections materials, supplies, equipment and records.
  • Monitors electronic transfer of voter registration records from DOT to the county via the state voter registration database.
  • Other duties as assigned.
• • Payroll Processing
  • Process hours worked by employee through payroll system.
  • Process checks and direct deposit forms and disburse to employees.
  • Generate direct deposit and submit online biweekly.
  • Submit Federal and State taxes online biweekly.
  • Process and distribute payments for payroll deductions.
  • Generate IPERS files for County and County Assessor monthly.
  • Submit IPERS file online monthly.
  • Generate billing invoices for special grant and projects.
  • Complete, balance and submit claims for reimbursement for GTSB in coordination with the Sheriff’s Office.
  • Calculate and input hourly rate information into payroll system to adhere to the pay scale of union contracts.
  • Calculate and input hourly/salary rate for all Elected Officials and other non-union employees annually.
  • Participate in training webinars as scheduled.
• • Hires and Terminations
  • Process paperwork on all required forms and payroll deductions for new County hires.
  • Update employee records and process a final check when an employee leaves County employment.
• • Payroll Administration
  • File new employee information to all the required entities.
  • Process claims for administrative fees or premiums.
  • Assist employees in regards to payroll questions.
  • Track part-time and seasonal employee hours to make sure their qualification for certain benefits.
  • Tracking FMLA hours to make sure the employee does not exceed the maximum hours allowed.
  • Track employee’ vacation, sick and other types of leave.
  • Generate and distribute biweekly or monthly leave reports for appropriate offices.
  • Complete enrollment verifications as received.
  • Process open enrollment information every July with the help of Human Resources.
• • Reports
  • Process wage reports to the US Census Bureau, Social Security, Iowa Department of Labor, Iowa State Association of Counties and other entities as required or requested.
  • Process the annual wage report as required by state law to be published in the official County newspapers.
  • Process and issue annual W2 forms for employees.
  • Process and issue 1099, 1094, 1095 and ACA forms to vendors who meet the required reporting threshold.
• • Customer Service
  • Answer incoming telephone calls – answer questions, transfer calls, etc.
  • Assist customers in the office.
• • Accounts Payable
  • Generate claims for insurance premiums and administrative fees.
  • Enter claims to generate checks for payroll and benefit process as needed.
  • Research information through accounts payable program as needed.
  • Process information from returned W9 forms as needed.
  • Correspond with vendors to obtain required W9 forms needed for 1099 reporting.
• • County Mail Functions
  • Utilize an inserter machine to prepare payroll checks for mailing biweekly, as needed.
  • Prepare various documents for mass mailing.
  • Schedule maintenance and/or repair as needed for the inserter machine and other mail processing equipment.
  • Process department mail as needed.
  • Monitor and update funds for postage to ensure sufficient amounts are available for outgoing County mail.

Assist other departments with equipment operation issues as needed.

Minimum Qualifications Requirements - (Education and Experience):

• Qualified applicants should have an associate’s degree. Higher education is preferable.

Minimum Qualifications – (Knowledge, Skills and Abilities):

• •    Proficiency in Microsoft Office Excel, Word, Power Point and Outlook.
• Detail oriented in presentation of documents, reports, lists and correspondence.
  •    Ability to manage strict deadlines.
  •    Ability to work long hours and travel locally and out of town.
  •    Ability to interact with a variety of people and communicate effectively.
• Ability to represent Clinton County with honesty and integrity and uphold a positive image. 
• Maintain a variety of files and records consistent with departmental or regulatory requirements.
• Proficiency of business administration including payroll and payables function.

Language Skills:

• Ability to read and comprehend general business and legal documents.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from a variety of people in English using appropriate terminology and language.

General Skills and Knowledge:

• Knowledge of County funding process.
• Know how to administer employee benefits including COBRA, IPERS, FMLA, etc.
• Understand union contract stipulations as they relate to payroll.
• Knowledge of reporting timelines.
• Ability to manage time and demonstrate flexibility.
• Accurately enter data.
• Perform duties with minimal supervision.
• Collect information from various sources, receive and check documents for accuracy, for completeness and conformance to prescribed rules and regulations.
• Ability to testify in court if needed.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to think independently, rationally, analytically and critically.

Apply Online

• Job Type: Full-Time
• Department: Auditor
• Salary Range: $51,104 to $63,876
• Posted: 4/14/25
• Expires: 4/25/25